Faculty Reserve Procedures
Fullerton College instructors can leave materials in the Reserve Collection for their students. Students can then borrow the materials for periods chosen by the instructor (2 hours, overnight, 2 days, or 1 week).
The purpose of the Reserve Collection is to facilitate the distribution of materials for educational use by students. The policy for the Fullerton College Library Reserve Collection is derived from the Fair Use provisions of the United States Copyright Act of 1976. To assist in determining whether an item can be used, faculty may use the “Fair Use Evaluator” on the American Library Association website.
Faculty should be aware of the following:
- All materials placed on reserve will be at the initiative of faculty for the non-commercial, educational use of Fullerton College and School of Continuing Education (SCE) students.
- Because storage space is limited, faculty will be restricted in the number of items that they can put on reserve.
- A copyright notice will appear on photocopies to be placed on reserve to indicate that these items are covered by copyright law. The library will attach the notice during processing.
- Faculty’s personal items will have processing materials, such as barcodes, labels, tape, etc., attached to them. These processing materials may not always be removed without causing damage to the items.
The guidelines are provided to assist faculty but do not preclude further restrictions by the Library.
Faculty procedures for placing materials on Reserve:
First, know that reserve materials take approximately 72 hours to process. Plan for this processing time and inform your students.
Second, decide if you’re going to leave the original material (such as a textbook or journal) or copies of a material on reserve. If you’re going to leave copied materials, note that the library can only accept a small subset of the material (ie. a chapter or two) as copies.
Third, determine if your materials need copyright permission to be circulated within the library. The library will need proof of copyright permission from the copyright holder or the Copy Right Clearance Center before putting the book on reserve.
Last, bring your resource materials, the Reserve Request form, and Copyright Compliance Acceptance Form (if required) to the Circulation Desk on the first floor of the Library.
Original Materials: No Copyright Permission Needed
Complete a Reserve Request Form for Original Items (pdf) if submitting books, instructor tests, or other non-reproduced materials and deliver them to the Circulation counter along with the materials.
If an item is from the library’s circulating collection, please bring the item and turn it in with the forms to the Circulation counter.
Copies of broadcast programs must have the date when the program was taped clearly marked on the copy. Copies may be used in the library without copyright permission for only the first 10 consecutive academic working days after broadcast. Nova programs may be used one year after the date of taping.
Original Materials: Copyright Permission Required
Materials which generally require copyright permission include:
- Multiple articles reproduced from a single journal issue; multiple chapters from a book
- Reproduced copyrighted materials that will be used repeatedly by the same instructor for the same course for multiple terms
- Complimentary books that have “Review Copy”, “Examination Copy”, or similar wording printed on the book by the publisher.
- Consumable works such as exercises, workbooks and standardized tests.
To add these materials to the Reserve Collection, submit a Copyright Compliance Acceptance Form (pdf) along with a Reserve Request Form for Original Items (pdf). The copyright compliance acceptance form must be signed for every course for which you are requesting materials to be placed on reserve.
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes
in excess of “fair use,” that user may be liable for copyright infringement.
In accepting material for the Reserve Collection, the Fullerton College Library assumes that the use falls within the Fair User provision of Section 107 of the U.S. Copyright Law (Title 17, U.S. Code).
Copyright Permission Required in All Cases
Complete a Reserve Request Form for Copied Items (pdf) if submitting reproduced materials and deliver them to the Circulation counter along with the materials. You must also fill out and turn in the Coverpage for Photocopies (pdf). (A coverpage for each reproduction)
Faculty must provide complete bibliographic citations indicating the original source for every copy submitted. This is done on the Coverpage for Photocopies (pdf).
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
Additional Information about Copyright Permission:
All Reserve materials will be removed from the Reserve system following the term for which they are used. An instructor can request Copyright permission by:
- Sending a written request to the copyright holder (usually the publisher)
- By paying a fee to the Copyright Clearance Center
- Obtaining Copyright Permissions/Sample Letter (pdf)
Obtaining Copyright Permissions
Permission requests should be sent to the copyright owner. The Copyright Clearance Center also has the right to grant permission and to collect fees for some publications. The American Association of Publishers recommends that the following information be included in the request to expedite processing:
- Title, author and/or editor and edition of materials to be reproduced.
- Exact material to be used, giving page numbers, chapters and if possible, a photocopy of the material.
- Number of copies to be made.
- Proposed usage of the materials.
- Form of distribution. (Library Reserve Collection for student use only)
- Whether or not the material will be sold. (Students have short term borrowing privileges only)
- Type of reprint. (Photocopies in most cases)
In some instances, the publisher may assess a fee. It is not permissible to pass this fee on to the students using the copies.
The following links are provided to help Fullerton College and SCE instructors gain a general understanding of Fair Use guidelines and do not necessarily reflect Fullerton College policy:
- Reproduction of Copyrighted Works by Educators and Librarians
- Fair Use Guidelines (Section 107)“Fair use” under the U.S. copyright law permits limited use of portions of a copyrighted work without the copyright owner’s permission.
- Video on Copyright on Campus